Crazy Effective Email Tools for Sales Pros

Finally; Sales tools are starting to get the well-deserved love from developers! The new breed of sales tools empowered by tech is speeding up the research and outreach processes and empowering sales professionals to focus on their core job.

Finally; Sales tools are starting to get the well-deserved love from developers! The new breed of sales tools empowered by tech is speeding up the research and outreach processes and empowering sales professionals to focus on their core job.

I love smart cold email outreach and wanted to follow up from my previous article on the topic. This time, I’m focusing on top email sales tools that you should try and use in your daily workflow.

Please keep in mind: these tools weren’t built to spam people. Intelligent outbound outreach focuses on the quality of prospects and email personalization, not the quantity.

Specialised Cold E-mail Tools

The email “clients” listed below were purposefully built for sales outbound email outreach. They enable you to send templated emails, test different approaches and follow up at just the right time. That said, these tools are not full-fledged CRMs – you still need another CRM tool (most often Salesforce) to sync with them.

1. PersistIQ (paid)

This tool focuses strictly on outbound email outreach. It’s pretty simple: you import emails that you want to reach out to, specify email templates for the first email and subsequent follow-ups and the tool does the rest – automatically. The end result is a bunch of email replies (hopefully positive) from your prospects. These you can sync to your CRM and work on them from there.


2. Lukewarm Emailer (freemium)

Perfect if you’re just starting out with sales and don’t have an established lead generation process. It helps you find suitable leads via Twitter and import them into a Google spreadsheet. Afterwards, it helps you find the emails of people you want to reach and enables you to set up simple automatic outbound email campaigns. It doesn’t (yet) support follow-ups, but you can use Rebump or (look below) for that part of the process.

Lead Generation Tools

Obviously you need to be able to generate new leads and what better than landingpage builders to quickly set up a (customized) lead gen page to generate that traffic, interest and leads.

3. MailMunch – Create Landing Pages

Creating highly converting landing pages and squeeze pages is quite simple with MailMunch. It has a drag-and-drop builder, lots of pre-built templates, so you don’t need any coding skills or previous experience.

Growing your email list, can’t be ignored in the quest for leads. Mailmunch has a friendly interface and a lot of additional features and functionalities. As I mentioned email prospecting is a good thing. Just make sure that your cold email outreach has value and isn’t spamming people at mass.

Email Follow-up Tools

3. Rebump (free)


Ever wanted to completely automate follow-up emails? I’ve written about the importance of follow-ups before – a lot of sales people give up way too quickly with their follow-ups. Rebump solves this problem. This tiny Gmail extension handles follow-ups for you automatically and is very complementary to Lukewarm Emailer (look above).

4. (paid)

Another super useful follow-up tool – especially if you want to send manual follow-ups and just utilise a tool to remind you when to follow up. It’s very simple – whenever you compose a new email you can bcc with something like “”. In this case, the email reminder will resurface on next Monday at 9AM.

5. SalesHandy (freemium)

SalesHandy is a sales engagement platform for data focused sales teams. To track emails & documents, to send mail merge campaigns with auto follow-ups, to share email templates with the team & last but not least to schedule emails all from this simple, software application.

Email finding tools

Before you can actually start emailing potential customers, you need their emails. Even just a few years ago this process was cumbersome and filled with guesswork. Not anymore, modern tools (like the ones below) are making it easier than ever to reach whoever you want to.

6. Anyreach (free)

Another clever tiny tool – it quickly scans up to 50 pages of a given domain and extracts all available emails and phones numbers. Very useful for finding email patterns and contact information for smaller companies.

7. Lukewarm Emailer (freemium)

I’m mentioning Lukewarm Emailer again because it has a very neat in-built email finding mechanism. It has remote workers on the back-end that help you find emails based on the names and company domains of the leads you provide within the Lukewarm Emailer Google spreadsheet.

Other automatic email finding tools: I’ve also tried a few automatic email finding tools (e.g. Toofr, sellhack, Voila Norbert). All these tools claim to be able to find emails automatically just by filling in a combination of prospect’s name and domain. Unfortunately, all of them have been pretty unreliable in my experience, so I quickly stopped using them.

Let me know in the comments below if you’ve had a better experience with an automatic email finding tool – would love to find one!

Email tracking / templating / scheduling tools that work inside Gmail

The three tools below are in essence very simple Gmail extensions. But what they provide is pure magic for sales reps:

  • see who & when opened your emails
  • see what your recipients clicked on
  • prepare and utilise email templates
  • use simple mail merge to personalise and batch email people
  • integrate with your CRM system (most of them work best with Salesforce)

8. Yesware (freemium)


This is our tool of choice right now at Pipetop. We love it because of it’s simplicity, ease of use and quick learning curve. It even has a pretty generous free option (with 100 tracked emails/month) and seems to be the most feature complete tool in this category so far.

9. Sidekick (No longer available, was freemium)

Sidekick was an extremely powerful tool, especially for companies that already use Hubspot for marketing automation. In conjunction with Hubspot (or Hubspot alternatives), it gives sales and marketing people insight into prospect’s every touch point with your company. Its free option gives you 200 tracked emails/month and also enables you to see full social profiles of your email recipients. A no brainer for existing Hubspot users and a good option to try for everyone else.

11. ToutApp (freemium)

Toutapp was one of the first tools of this kind. It offers very similar functionality to Yesware; the only visible difference seems to be more emphasis on the reporting options for managers. Would love to know your ToutApp experience in the comments below – especially if you find it more useful than Yesware or Sidekick.

Email focused CRMs

Not all CRM systems are great at handling email outbound sales. That’s a huge minus nowadays when a big chunk of sales get done via this channel. Salesforce covers this with a rich ecosystems of add-ons that augment its email capabilities (some of them are listed above). If your organization isn’t ready for Salesforce, but would love to use an email focused CRM, check my top 3 picks below.

12. Streak (freemium)

Streak is a full-fledged CRM that “lives” within Gmail. In addition to the functionalities of the tools above, it adds pipeline view and team collaboration options. All the standard functionality you would expect from a CRM tool. If you work with a small sales team that needs a lightweight CRM within Gmail, you should definitely look into Streak.


13. (paid) is a great CRM tool for startups. It enables your team to send emails directly from within the CRM, with all the neat functionality you would expect from a modern email system: email open tracking, templating and follow-up reminders. It even has a very good in-build calling functionality: this way all your pipeline interactions get logged in properly and your team avoids tons of unnecessary data entry.

14. RelateIQ (paid)

This is a relatively special CRM that focuses on your team’s email interactions and augments them with smart contextual information from around the social web. It’s especially useful at reminding you to follow up (even if you don’t schedule it manually) and reduces a lot of traditional data entry tasks. Definitely worth a try if your sales interactions are predominantly email driven.

That’s it – hope you managed to find a new tool or two to improve your sales workflow! These tools have considerably sped up our own sales processes and have become invaluable for our outbound email driven sales team.


Jakob Marovt

Jakob Marovt is a startup marketer & is the co-founder of cuely, which provides fast cloud search for companies. He is always on the lookout for new products that make the lives of sales and marketing professionals easier.